Workshop program 4 & 9 May 2022

Start time 4 May

Leiden, Netherlands: 8:00 / 8:00 am = CEST
Jayapura (Papua), Indonesia: 15:00 / 3:00 pm
Jakarta (Java), Indonesia: 13:00 / 1:00 pm
Manila, Philippines: 14:00 / 2:00 pm
London, England : 7:00 / 7:00 am

Start time 9 May

Leiden, Netherlands: 7:30 / 7:30 am = CEST
Jayapura (Papua), Indonesia: 15:30 / 3:30 pm
Jakarta (Java), Indonesia: 13:30 / 1:30 pm
Manila, Philippines: 14:30 / 2:30 pm
London, England : 6:30 / 6:30 am

The times in the schedule below are in CEST

Day 1 : 4 May (8:00 - 10:30)

8:00 Session 1: Introduction into the various collections

8:00 - Introduction of the BSEAI project. (Anne Overduin)
8:03 - General information on the Asian butterfly collections. The enquête results (Anne Overduin)
8:08 - The workshop goals based on the enquete results (Anne Overduin)
8:10 - Institute pitch clips: What is your goal for the collection for the next 5 years (collective session, 1 person per institute)

8:50 Session 2: The importance of collections

8:50 - What is generally possible with collection data, zooming in on different types of research (Luc Willemse)

9:10 Session 3: Digitalising butterfly collections

9:10 - Case study Naturalis (Willemijn van Dijk)
9:30 - Case study Papua (Evie Warikar)

9:50 Session 4: Specimen digitalisation procedures

9:50 - Retrospective Georeferencing (Jeroen Creuwels)
10:00 - Butterfly Taxonomy (Alberto Zilli)
10:15 - Online specimen databases zooming in on GBIF and institution specific online portals (Donald Hobern)

Day 2: 9 May 2022 (7:30 - 10:15)

7:30 Session 5: Brainstorm session - challenges (collective session)

Which problems do you encounter when digitizing local specimen collections (jambord) (collective session)
Can we come up with solutions for each of these problems? (break out rooms)

8:00 Session 6: Efficiency and automation. Tips & tricks for digitalization with few staff and/or low budget

8:00 - Low budget photography. A practical solution with a cellphone and some software (Movie from Naturalis)
8:10 - Outsourcing species recognition: Automated species recognition (Annika Hendriksen)
8:30 - Creating a species index: Registration on drawer level (Luc Willemse)
8:50 - Outsourcing label processing. Using citizen science for the digitalisation of the information from the labels. Doedat (Mathias Dillen)

9:10 Session 7: Budget: Project proposals and funding

9:10 - Presentation of the estimated costs based on the enquete results (Anne Overduin)
9:15 - Presentation of project proposals for external financing (Anne Overduin)
9:20 - Can we come up with other projects of general benefit? (collective session)
9:25 - Which of the proposed projects do we think are executable (collective session)
9:40 - Jambord of suggested sources for financing (International and national funds)(collective session)
9:45 - Which projects are good candidates for receiving funding? Which fund can be used for which project? (collective session)
9:50 - Who is willing to contribute to the writing of which proposal?(collective session)

10:00 Closing remarks (15 minutes)